No students yet
Import your admissions workbook to get started — it takes a few seconds and nothing in your original file is changed.
Confirmed places for
—
How this year compares
Each cycle at the same point in the year, so a year still under way is not judged against a finished one.
Nationality mix against previous years
Confirmed students only. Shares are of students whose citizenship is recorded.
Pipeline by grade
Every student currently in play, Pre-K 3 through grade 12. Students who declined or are leaving are counted separately below.
Attrition
Closed files for this admissions year.
Confirmed students by nationality
A US passport counts as US, then Macedonian; everything else is a third country.
Contact activity
Logged contacts per month, all channels.
Needs a follow-up
Open files with no contact logged in the last 30 days. Logging a contact clears a student automatically; the tick removes one without logging anything.
| Status | Grade | Name | Citizenship | English | Contact | Last contact | Comments |
|---|
No students match these filters.
Every logged contact
In-person visits, virtual meetings, phone calls and email — newest first. Click a row to open the student.
Children tracked across — years
—
Where this year's confirmed students came from
Each student matched back through the earlier rosters.
| Grade | Name | — | — | — | History |
|---|
No students match these filters.
Students I could not match with confidence
Each pair is one child in two different years — or two different children. Almost all of these are entries recorded with only a surname or only a first name. Deciding one re-links everything immediately.
Nothing left to decide
Every student has been matched across the three years.
This cycle against last
Compared at the same point in the year, so a cycle still in progress is not judged against a finished one.
Confirmed places at each stage of the cycle
Every cycle the school has recorded. Each bar is where that year stood in April, June, July, and the following March once the year was under way.
Did last year's students come back?
Matched student by student across the rosters. Grade 12 leavers are counted as graduating, not as losses.
Where confirmed students come from
Nationality mix of confirmed students, by cycle.
Confirmed students by grade, year on year
Only cycles whose full roster has been imported.
Where confirmed students land next year
Every confirmed student moved up one grade.
Roll over to the next school year
Copies every confirmed student into a new school year, one grade higher, ready to be re-confirmed. Grade 12 students graduate and are not copied. Your current year stays exactly as it is.
You can preview this, but only an administrator can create the new school year.
Import from a spreadsheet
Reads every grade tab, including the colour of each row. Existing students are updated by name; new rows are added. Nothing is deleted and your file is never modified.
Only an administrator can import — importing rewrites every student record.
Export to a spreadsheet
Writes a workbook with the same 15 grade tabs and the same legend colours, plus a Legend tab and a live Analysis tab. Edit it in Excel, then import it back here.
If a file with that name already exists it is copied into
AdmissionsApp/data/backups first.
Recent syncs
Every import and export, most recent first.
Sharing this with colleagues
Anyone on the same network as the Mac running the app can use it — they just need their own account.
This only works while the app is running and both computers are on the same school network. It is not reachable from outside.
Team accounts
Each person signs in as themselves, so contacts and status changes are recorded against a name.
Add someone
Tell them the temporary password in person; they can change it from their own account menu.
Recent activity
Who changed what, most recent first.
What each status means
How to use the app
Two ways to enter data
You can work either in the app or in Excel — whichever suits the moment.
- In the app. Open a student, edit the fields, log a contact. Changes are saved as you make them.
- In Excel. Go to Spreadsheet → Export, open the file in Excel, edit it, save it, then come back and use Import. The app matches students by name and updates them.
Setting a status in Excel
Two ways, and they both work:
- Colour the row using the legend colours (the same ones you use today), or
- Type the status name in the Status column.
If the two disagree, the typed status wins.
Keeping names consistent
Students are matched on their name, ignoring capitals and punctuation. If you rename someone in Excel, the app treats it as a new student — rename them in the app instead, which keeps their contact history.
Contacts
Every contact carries a date, a channel (in person, virtual, email, phone) and the initials of whoever made it. When you import, the app reads the existing All contacts column and splits it into separate entries; anything it cannot read becomes a single entry with the original text, so nothing is lost. The original wording is kept on each student's profile.
Where your data lives
Everything is in AdmissionsApp/data/admissions.db
on this computer. Nothing is uploaded anywhere. To back it up, copy the whole
AdmissionsApp folder.
Stopping and starting
Close the black Terminal window to stop the app, and double-click Start Admissions App to start it again.