No students yet
Add your first student to get started. Everything you enter is saved automatically and shared with the rest of the team.
Confirmed places for
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How this year compares
Each cycle at the same point in the year, so a year still under way is not judged against a finished one.
Nationality mix against previous years
Confirmed students only. Shares are of students whose citizenship is recorded.
Pipeline by grade
Every student currently in play, Pre-K 3 through grade 12. Students who declined or are leaving are counted separately below.
Attrition
Closed files for this admissions year.
Confirmed students by nationality
A US passport counts as US, then Macedonian; everything else is a third country.
Student activity
Every logged contact and every change to a student's record — who did it, what happened, and when.
Needs a follow-up
Open files with no contact logged in the last 30 days. Logging a contact clears a student automatically; the tick removes one without logging anything.
| Status | Grade | Name | Citizenship | English | Contact | Last contact | Comments |
|---|
No students match these filters.
Every logged contact
In-person visits, virtual meetings, phone calls and email — newest first. Click a row to open the student.
Children tracked across — years
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Where this year's confirmed students came from
Each student matched back through the earlier rosters.
| Grade | Name | — | — | — | History |
|---|
No students match these filters.
Students I could not match with confidence
Each pair is one child in two different years — or two different children. Almost all of these are entries recorded with only a surname or only a first name. Deciding one re-links everything immediately.
Nothing left to decide
Every student has been matched across the three years.
This cycle against last
Compared at the same point in the year, so a cycle still in progress is not judged against a finished one.
Confirmed places at each stage of the cycle
Every cycle the school has recorded. Each bar is where that year stood in April, June, July, and the following March once the year was under way.
Did last year's students come back?
Matched student by student across the rosters. Grade 12 leavers are counted as graduating, not as losses.
Where confirmed students come from
Nationality mix of confirmed students, by cycle.
Confirmed students by grade, year on year
Only cycles whose full roster has been imported.
Where confirmed students land next year
Every confirmed student moved up one grade.
Roll over to the next school year
Copies every confirmed student into a new school year, one grade higher, ready to be re-confirmed. Grade 12 students graduate and are not copied. Your current year stays exactly as it is.
You can preview this, but only an administrator can create the new school year.
Sharing this with colleagues
Anyone on the same network as the Mac running the app can use it — they just need their own account.
This only works while the app is running and both computers are on the same school network. It is not reachable from outside.
Team accounts
Each person signs in as themselves, so contacts and status changes are recorded against a name.
Add someone
Tell them the temporary password in person; they can change it from their own account menu.
Recent activity
Who changed what, most recent first.
What each status means
How to use the app
Everything is here, online
The tracker runs in your browser and its data lives securely in the cloud. Open the web address, sign in, and you are looking at the same live information as everyone else on the team. There is nothing to install and nothing to keep running on any one computer — it works from a laptop or a phone, on the school network or off it.
Adding and editing students
Use + Add student at the top right to create a record. Click any row in the Students tab to open a student, then edit their details, set a status, and log contacts. Every change is saved as you make it and appears for the rest of the team straight away.
Setting a status
Open a student and choose from the Status dropdown at the top of their profile. The colours are the school's own admissions legend — see What each status means above.
Contacts
On a student's Contacts tab, log each in-person visit, virtual meeting, phone call or email with a date, a channel and the initials of whoever made it. Logging a contact takes the student off the dashboard's Needs a follow-up list automatically.
Keeping names consistent
When a student's name needs correcting, open them and edit the name in place — the record keeps its contact and status history. Adding a brand-new student for someone who is already here creates a duplicate instead, so edit the existing record rather than re-adding them.
Getting data out
The Students tab has two download buttons, both covering the whole roster for the current school year. Download as Excel gives you a workbook with each row shaded in its status colour, just like the screen. Download as CSV is the same list as a plain file for any other program. Each is built fresh when you click and saved to your device.
Your account
Everyone signs in as themselves, so every change is recorded against a name. Use the menu with your name (top right) to sign out or to change your password. Administrators can also manage the team, roll over to the next school year, and delete students; those actions are hidden for everyone else.
Keeping your data safe
Because everything is stored in the cloud rather than on one machine, there is no file to back up by hand and nothing is lost if a laptop breaks. If you ever want an offline copy, use Download as Excel or Download as CSV on the Students tab.